GoHighLevel CRM setup
Sub-account configured from scratch: pipelines, custom fields, tags, user roles, permissions and reporting that finally matches your numbers.
- Pipeline & stage design
- Data import and clean-up
- Team roles and permissions
GoHighLevel Expert & Automation Specialist
Scale Your Business with a GoHighLevel Expert
I help businesses automate workflows, build high-converting funnels, optimize CRM systems and create scalable GoHighLevel solutions that save time and increase revenue.
- Automation
- Funnels
- Websites
- CRM
The stack I build on, connect and hand over.
The tools behind the systems I build — from automation, APIs and AI to commerce, websites, scheduling and email infrastructure.
Webhooks & REST APIs
Integrations
Make.com
Automation
Zapier
Automation
n8n
Workflows
OpenAI API
AI integration
Stripe
Payments
DocuSign
Contracts
Slack
Communication
Calendly
Scheduling
WordPress
CMS / websites
Shopify
Commerce
Klaviyo
Email automation
Mailchimp
Email marketing
WooCommerce
Commerce
HTML / CSS
Front-end
JavaScript
Custom logic
Domain / Hosting Setup
Infrastructure
Email Deliverability
DNS / inbox health
The person behind the build
I'm Kyle Ivan Villanueva. I spend my days inside GoHighLevel sub-accounts, untangling workflows that fire twice, pipelines nobody trusts and funnels that collect clicks instead of calls.
Most businesses don't need more software. They need the software they already pay for to actually do the follow-up. So I start with your pipeline on a whiteboard, map what should happen after every lead, then build it once — clearly named, documented and easy for your team to run without me.
I work with agencies, clinics, coaches, real estate teams and local service businesses. Small enough to answer you the same day, experienced enough to know what breaks at scale.
Kyle Ivan Villanueva
Founder & lead builder, LeadCircuit
What I know inside out
Six areas of the platform I've rebuilt enough times to know where it bends.
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CRM setup
Custom fields, tags and stages that match how your team actually sells.
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Sales funnels
Opt-ins, VSLs, applications and checkouts built to convert on a phone first.
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Workflow automation
Triggers, waits and branches that follow up without anyone remembering to.
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Website design
Fast, accessible sites built natively in GoHighLevel — no second platform to pay for.
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Lead management
Routing, scoring and assignment so the right rep sees the right lead first.
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Calendar setup
Round-robin booking, buffers, reminders and no-show recovery that works.
Services
Pick one piece or hand over the whole account. Every engagement ends with documentation your team can use.
Workflow automation
The follow-up your team keeps meaning to do — sent automatically, at the right hour, in the right channel, with clean exit conditions.
- Speed-to-lead responses
- Multi-branch nurture logic
- Internal alerts and handoffs
Funnel development
Offer-first funnels with copy structure, tracking and split tests wired in — built so you can duplicate them for the next campaign.
- Landing, VSL and booking pages
- Order forms and upsells
- Conversion tracking setup
Website design
Multi-page sites built inside GoHighLevel: fast, responsive, accessible, with blog, forms and chat connected to your CRM from day one.
- Mobile-first layouts
- On-page SEO structure
- Native forms and chat widget
Calendar & booking setup
Round-robin or team calendars with buffers, availability rules, confirmations, reminders and rescheduling that doesn't break your pipeline.
- Google & Outlook sync
- Reminder sequences
- No-show recovery flows
Lead nurturing systems
Long-term email and SMS sequences with quiet hours, opt-out handling and reactivation campaigns that wake up your old database.
- Segmented email journeys
- Compliant SMS cadences
- Database reactivation
Selected work
Five builds, five different problems. Filter by what you're looking for.
Beauty Studio · Appointment Booking
Booking & Client Automation
- Problem
- Luna Glow needed a simple way for clients to explore services, book appointments, and receive confirmations without extra forms, manual follow-ups, or a complex CRM setup.
- Solution
- Built a branded GoHighLevel booking system with service selection, automated confirmations and reminders, and a streamlined pipeline that moves confirmed clients directly to the Booked stage.
- Result
- A seamless booking experience, reduced admin work, and simpler appointment and client communication management.
Ecommerce & Purchase Automation
Ecommerce & Purchase Automation
- Problem
- AERLO needed a simple way to manage online orders, payments, and customer follow-ups without relying on disconnected manual processes.
- Solution
- Built a GoHighLevel e-commerce system that connects checkout, payments, automated emails, and order pipeline management.
- Result
- A smoother purchasing experience, less manual order management, and a centralized system for tracking customers from purchase to delivery.
Lead Capturing System
Lead Magnet & Nurture Automation
- Problem
- Nurture Grid needed a simple way to capture new leads, deliver its free resource, and manage follow-ups without relying on disconnected manual processes.
- Solution
- Built a GoHighLevel lead magnet system that captures contact details, delivers the free blueprint, and automates ongoing lead nurture and follow-up.
- Result
- A smoother lead generation experience, less manual follow-up, and a centralized system for nurturing prospects from opt-in to booking.
Ecommerce Sales · Automation
Ecommerce & Customer Automation
- Problem
- Disconnected tools and manual follow-ups made it harder to manage orders, track payments, and keep customers updated after checkout.
- Solution
- Built a GoHighLevel ecommerce system connecting checkout, payments, customer records, and order pipelines, with automated purchase confirmations, order updates, and review requests.
- Result
- A smoother purchase experience, less manual work, and one centralized system for managing orders, customer communication, and post-purchase follow-ups.
Home services · Regional installer
Real Estate Lead Nurture
- Problem
- Property inquiries, viewing requests, and buyer follow-ups were handled across separate tools, making leads easier to miss and harder to qualify.
- Solution
- Built a GoHighLevel real estate system connecting lead forms, property inquiries, pipelines, calendars, and automated email/SMS follow-ups for buyers and sellers.
- Result
- Faster lead response, better-organized opportunities, and one centralized process for nurturing prospects from first inquiry through viewing and appointment booking.
More projects coming soon
Two builds are under NDA until launch — a franchise onboarding system and a dental recall engine.
You're Next!What clients say
Written after handover, not during the honeymoon.
Why LeadCircuit
The difference usually shows up three months after launch, when the system either still works or quietly doesn't.
| Typical build | LeadCircuit |
|---|---|
| Generic snapshot dropped in | Built around your sales process |
| Basic funnels, no tracking | Conversion-focused, fully tracked |
| One trigger, one email | Branching workflows with exits |
| Replies in a week, if at all | Same-day replies, weekly updates |
| You're locked out of your own build | Documented and handed over |
Questions I get asked
If yours isn't here, send it over — I answer these personally.
Full sub-account builds and everything inside them: CRM and pipeline setup, workflow automation, funnels, websites, calendars and booking, email and SMS nurture, reporting dashboards, and snapshot creation for agencies that resell the platform.
Yes — multi-page sites built natively in the GoHighLevel builder, so there's no second platform to pay for or sync. Mobile-first layouts, blog, native forms, chat widget, tracking, and custom CSS where the builder needs a push.
That's most of what I do. Speed-to-lead replies, long-term nurture, appointment reminders, no-show recovery and review requests — with quiet hours, opt-out handling and clean exit conditions so nobody gets messaged after they've already booked.
Often the fastest win. An audit maps every workflow, pipeline and trigger you have, flags duplicates, dead branches and contacts stuck mid-sequence, then I rebuild only the parts costing you leads. You get the map whether or not we work together.
Every build includes 30 days of support after handover. Beyond that, a monthly retainer covers monitoring, changes, new campaigns and a short written report on what's working — no minimum term.
Yes — HubSpot, Keap, ActiveCampaign, Pipedrive, ClickFunnels and spreadsheets. Contacts, tags, pipelines, conversation history and active sequences move across, and the old system stays live until you've signed off, so there's always a way back.
Ready to automate your business?
Bring me your messiest workflow. We'll map it on a call and you'll leave with a plan, whether you hire me or not.
- More leads
- Better systems
- Higher revenue
- Less manual work
Let's talk about your account
Tell me what's broken or what you want built. I reply within one business day, usually sooner.
- Email kyleivan.coc@gmail.com
- Phone +639206819294
- Based in Metro Manila · Working Worldwide
LeadCircuit
Kyle Ivan Villanueva
GoHighLevel Expert · Automation · Funnels · CRM